30 Job , Internship at University of Dodoma, Personal Secretaries III, March 2021

                                                                         The University of Dodoma welcomes applications for Internship Programmed for the position of  Personal Secretaries and Systems Administrators for a period of Twelve (12) months with possible extension upon satisfactory performance as per Guidelines and Procedures on Voluntary and Temporary Employment of the University of Dodoma, 2020.

 POST: PERSONAL SECRETARY III (30 POSITIONS)

EMPLOYER: THE UNIVERSITY OF DODOMA

 DUTIES AND  RESPONSIBILITIES:

•       Typing confidential and open matters.

•       Taking care of all office facilities under custody;

•       Answering correspondences involving routine matters;

•       Checking office registers to ensure that they are well maintained;

•       Receiving and directing visitors;

•       Keeping minutes/records of meetings;

•       Taking dictations by shorthand/hati mkato; • Receiving, sorting and file mails;

•       Initiating and maintaining own file system;

•       Preparing agendas and making arrangements for various meetings;

•       Receiving files, distributing to officers and collect them back to the registry after their use;

•       Tracing files, circulars and any other things requested by his/her superior for office use;

•       Performing any other duties related to his/her work as assigned by his/her superior.

QUALIFICATION AND EXPERIENCE:

Holder of Form IV Certificate with passes in English and Kiswahili plus Certificate in Secretarial Studies who have passed Shorthand (English) and  Hati Mkato (Kiswahili) at a speed of 80 words per minute with computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution

GENERAL APPLICATIONS CONDITIONS

All applicants must be a citizen of Tanzania;

Applicants must be aged between 18- 35 years;

They must attach an up-to date Curriculum Vitae (CV) with reliable contact addresses;

They must attach relevant certified copies of their academic and professional certificates. i.e. Diploma/Certificate/, form IV/ VI etc.; Two letters of recommendation, at least one of which is from the candidate’s previous College/Institute or  department referee;

The application letter should categorically state the candidate’s home address, telephone; number, and how the applicant’s qualifications match the advertised internship position;

Application letters should be written in English or Swahili language;

Only shortlisted candidates will be contacted;

Deadline for submission is two weeks from the date of first appearance of this advertisement.

Applications should be directed to Deputy Vice Chancellor- Planning, Finance and Administrations, The University of Dodoma through  P.O Box 259 Dodoma and  email: dhrm@udom.ac.tz; dvc-pfa@udom.ac.tz

The deadline for submitting the application is 06 April 2021


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